Guide for appointments

Locations

Postcodes KT1 – KT24 Cobham Esher Weybridge Oxshott Walton on Thames Chertsey Ripley and Send East and West Horsley Epsom & Ewell Chessington Dorking Cranleigh Guildford Ashtead Bookham Leatherhead Ockham East and West Clandon Cobham Esher Weybridge Dorkiing Epsom & Ewell Postcodes KT1 – KT24 Reigate, Redhill and Gatwick Westerham Kingswood Walton on the Hill Cheam Banstead Sutton Kingston Surbiton New Malden Sunningdale and Wentworth Egham Chobham Virginia Water Farnborough Cobham Esher Weybridge Dorkiing Epsom & Ewell London Wimbledon Waterloo Victoria Westminster Kensington and Chelsea Other London areas by arrangement West Sussex and Hampshire by arrangement

Guide for Appointments

Your appointment checklist

To help you get ready for your appointment.

Step 1: Speed

Our terms of business (including complaints procedure and data protection policy) apply to appointments Company Notary has with you. A copy of our terms is available on this website or in hard copy on request. Our email footer also includes the link to the terms of business and privacy policy. For regular corporate clients, we may also have a Framework SLA agreement in place.

Different countries have different legalisation requirements (which can also vary depending on the documentation). This could be FCO Apostille, or it may be legalisation (involving FCO, Chamber of Commerce and/or Embassy). Legalisation impacts logistics, timeframes and cost. Please contact us as early to discuss.

We also need to understand your document or project timescales and any constraints. It can impact legalisation and document forwarding.

2: Translations

An English translation will need to accompany any foreign version document unless the signatory can confirm they are a fluent speaker in the foreign language. We can arrange this for you if requested.

3: Documentation

Please provide in advance (email is fine) wherever possible:

Notarial Certificates can then be prepared in advance of the meeting, saving time.

4: Signing - ID

Signatories will need to show the Notary (and provide copies ideally in advance) of:

Valid Photo ID (passport or driving licence).
A recent utility or council tax bill or bank statement (less than 3 months’ old) showing residential address.
If signing with a different name, evidence (such as marriage certificate).
If signing under a Power of Attorney, the original or certified copy of that too.

5: Company information

If being signed for a Company or organisation, the Notary will need (by email in advance if possible):

We may ask to see company documents at our appointment with you, including:

Onward instructions – document forwarding

We will ask you what you would like us to do with the documents; back to you or direct to the receiving country. If the latter, we will need the recipient’s name, email address, address and telephone number for courier purposes. We will of course provide a copy of your notarised and legalised documents by email.

Locations